PRIVACY POLICY – PROTECTING YOUR DATA

• Who are Prospects Recruitment ? 

Prospects Recruitment (“Prospects”) is a dedicated Legal & Compliance recruitment consultancy specialist professional services search firm incorporated in Ireland in 2021 as a private company limited by shares.

This privacy policy governs any data you share with us by using our website, www.prospects.ie (“the Website”, “our Website”, “this Website”), sending your  CV to us or by engaging with our services.

• What is this Privacy Policy?

At Prospects, we collect personal information about you and are committed to protecting this information and your privacy. Set out below is an explanation of how we use, collect and safeguard your personal information. This Privacy Policy applies where Prospects receives personal data through its website, via job application or engaging with our services. 

• What personal information do we collect?

As part of your use of our website you have the option on certain pages within this site to submit personal information to us by email, online enquiry or quotation form. Depending on the services, products or information you request from us, we may ask you to provide the following personal information:

• Name, address, email address, telephone number, CV, work and education history, salary expectations and legal residency status which you provide us with on application to a role at Prospects; 
• Date of birth, referee details, bank account details or other payment or financial information, medical details and other details related to background screening and commencement of employment with Prospects which you provide us with on accepting an offer of employment with Prospects;
• A record of any correspondence you have with us; 
• Online identifiers including IP address and cookies; 
• Information that may be found on sites such as LinkedIn and other professional networks which you may link to your profile in our system from time to time; and
• Any reference, testing, assessment or screening information collected with your consent from a 3rd party provider.

• Why do we collect your information?

We collect this information in order for you to use our recruitment system and for us to manage your application for employment. Our use of your information is based on a legitimate business interest we have in being able to consider and assess you for employment at Prospects. 

• How we use your personal information?

We will use the information we hold about you for the following purposes:

• To consider and assess you for employment opportunities at Prospects;
• To check your identity and perform background screening checks prior to confirmation of employment;
• To manage a recruitment process including online and in-person assessments;
• So that we can communicate with you as necessary;
• To notify you about your application and future opportunities with Prospects

• Who we share personal information with?

We will only disclose your personal information in accordance with applicable laws and regulations. We never disclose your information to third parties without your prior consent. Typically, your details will be shared, with your consent for the following reasons: 

• Testing, assessment and background screening providers in relation to your recruitment process with Prospects. In such cases we will only provide the minimum information required to perform the services.
• Any person with legal or regulatory power over us that may require disclosure on legal grounds
• Any member of the Prospects team as is necessary to manage the recruitment process and consider you for employment opportunities within our company or our clients.

As Prospects operates internationally, it may be necessary in the course of business to transfer candidate’s personal data within the organisation and to clients in countries outside the European Economic Area, which do not have comparable data protection laws to Ireland. The transfer of such data is necessary for normal business operations. When this is necessary, the organisation will take steps to ensure that the data has the same level of protection as it does inside the State. The organisation will only transmit to companies that agree to guarantee this level of protection. We will endavour that any such subsidiary or service provider has put in place adequate safeguards to ensure that your information is held securely and in accordance with this Privacy Policy. By submitting your personal data, you agree to the transfer, storing and/or processing of your information by these subsidiaries or service providers.

• How do we keep your information secure? 

We store the information you provide about yourself in a secure database and take appropriate security measures to protect such information from unauthorised access.  For example, we have adopted internal data protection procedures and trained our staff on them with a view to preventing breaches of security.  All exchanges of information between you and our recruitment system go through encrypted channels in order to prevent interception of your information. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We will use strict procedures and security features for the purpose of preventing unauthorised access. We also use secure connections to protect personal data during its transmission.

In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so

• How long will we store your information for? 

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

The parties shall retain or process Shared Data for the longest of the following retention periods that applies:

1. a) the period that is necessary to carry out the Agreed Purposes; or
2. b) any period prescribed by applicable law or by best industry practice.Return of Data: The Data Recipient shall ensure that any Shared Data are returned to the Data Discloser or destroyed securely (following which each party shall notify the other that the Shared Data in question has been deleted) in the following circumstances:a) on termination of the Agreement;b) on expiry of the Term of the Agreement; or
3. c) once processing of the Shared Data is no longer necessary for the purposes they were originally shared for, as set out under “Agreed Purposes”.

 

In some circumstances we may anonymise your personal data so it can no longer be associated with you, for research or statistical purposes in which case we may use such information without further notice to you.

• Your rights

You have the following rights in relation to how we use your information. If you’d like to exercise these rights please contact us using the contact details listed in section 13 “Who can you speak to at Prospects about this Privacy Policy?”

• Right of access – you have the right to know if we are using your information and, if so, the right to access it and information about how we are using it.  
• Right of rectification – you have the right to require us to rectify any errors in the information we hold about you. 
• Right to erasure – you have the right to require us to delete your information if our continued use is not justified.
• Right to restrict processing – in some circumstances, although you may not be entitled to require us to erase your information, but may be entitled to limit the purposes for which we can use your information.
• Right of data portability – you have the right to require us to provide you with a copy of your information in a commonly used machine-readable format or to transfer your information directly to another controller (e.g. a third party offering services competing with ours). 

• General Compliance: 

 

Each party shall ensure compliance with the Data Protection Acts, GDPR and all other applicable laws and codes of practice and guidance issued by the DPC at all times whilst these terms of business apply between the parties.

• Following links from our websites 

 

This Website may, from time to time, provide links to other websites. We have no control over such websites and are not responsible for the content of these websites. This privacy policy does not extend to your use of such websites. You are advised to read the privacy policy or statement of other websites prior to using them.

• Changes to this Privacy Policy

 

Please note that this policy will be reviewed and may be changed from time to time. Any changes we may make to our privacy policy in the future will be posted on this page. We encourage you to periodically review this Privacy Statement. This was last updated on 28th June 2021.

• Opting Out 

Once you have provided us with your email address, we may keep in touch by email to let you know about industry news, insights and events. You can ask us to stop sending you marketing messages at any time by emailing us at info@prospects.ie 

• Who can you speak to at Prospects about this Privacy Policy?

Questions, comments and the exercise of your rights regarding this Privacy Policy and your information are welcomed and should be addressed to the Data Protection Manager John Macklin  by email at  info@prospects.ie  with subject “FAO Data Protection Manager” 

If you wish to make a complaint on how we have handled your personal information, you can contact our Data Protection Officer. If you are not satisfied with our response or believe we are processing your personal information not in accordance with the law you can complain to the supervisory authority.